We are pleased to accept the instruction to act as your bookkeeper/accountant and we are writing to confirm the terms of our appointment. The purpose of this letter is to set out our terms for carrying out the work and to clarify our respective responsibilities.
Bookkeeping/accounting work – our responsibilities: We will keep your accounting records up to date including wages, VAT and PAYE. We will send any correspondence or returns or forms on time and retain copies as necessary. We will deal with any correspondence received from Companies House and HM Revenue and Customs or from you as necessary.
Bookkeeping/accounting work – Your responsibility: You must provide us with all the information required to fulfil this duty, including notification of any changes in to the day-to-day running of your accounting/bookkeeping system.
Tax returns – our responsibilities: We will prepare your tax returns if required, together with all supporting schedules as necessary. We will forward your tax return form and supporting schedules to you for review and signature. Once you have checked, approved and signed the return, we shall submit it to the HM Revenue and Customs.
Tax returns – your responsibilities: You are legally responsible for making correct returns and for payment of tax on time.
Business Continuity: In the unlikely event, through unforeseen circumstances, key members of this practice are incapacitated and therefore unable to access our records; arrangements have been made so that, relevant information you need and are entitled to may be provided by contact with: [Person or Firm Name] at [Address & Contact Details].
Client identification: We are required to identify our clients and may request from you, and retain, such information and documentation as we require and/or make searches of appropriate databases.
Our fees will be charged in accordance with your fee schedule.
Why is a letter of engagement used?
The purpose of this letter is to set out our terms for carrying out the work and to clarify our respective responsibilities.
Who is legally responsible for making correct returns and paying tax on time?
You are legally responsible for making correct returns and for payment of tax on time.
What does the client identification section say?
We are required to identify our clients and may request from you, and retain, such information and documentation as we require and/or make searches of appropriate databases.